Exam Seating Management System In Java

by | Feb 22, 2023 | Basic Coding, Coding, Java

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Introduction of the Project

In this Java project tutorial, we will learn how to create Exam Seating Management System In Java. As the clock ticks closer to exam day, the excitement and anticipation among students are palpable. However, amidst all the hype and hustle, the tedious task of organizing exam seating arrangements can be a real headache for educational institutions. That’s where an efficient Exam Seating Management System comes into play. And what better language to develop such a system than Java, which offers robust functionality and versatility.

To make this Java project more user interactive, we will use Swing to implement the GUI, and an SQL database will be used to store information such as Student’s name, Roll no, Class & Seat number. So, let’s dive in and explore how this system can assist the way exams are conducted!


1. To automate the process of creating seating arrangements for exams, reducing the workload on administrative staff and ensuring accuracy and fairness in the distribution of seats.

2. To increase efficiency and reduce errors by eliminating the need for manual calculations and adjustments in the seating arrangement process.

3. To provide students with quick and easy access to their seat assignments, either through a web interface or a mobile app, enhancing their exam experience.

4. To facilitate the customization of seating arrangements based on specific criteria, such as student accommodations, test format, or classroom capacity, to meet the unique needs of different exams and classes.

5. To enable real-time monitoring and adjustment of seating arrangements, allowing administrators to respond quickly to unexpected changes in enrollment, classroom availability, or other factors.

6. To improve security and prevent cheating by reducing the likelihood of exam takers sitting next to peers with whom they may collude or share answers.

7. To streamline the communication process between students, administrators, and faculty by providing a centralized platform for exam seating management.

8. To provide a robust reporting system that can generate comprehensive and informative reports on seating arrangements, attendance, and other relevant metrics for exams and classes.


Before developing an Exam Seating Management System in Java, some prerequisites must be in place. Here are some of them:

1. Java programming knowledge: The developers must have a good understanding of Java programming language as it is the primary language used to develop the system.

2. Integrated Development Environment (IDE): An IDE like Eclipse or IntelliJ IDEA should be installed, configured, and ready to use. This tool can help developers to write and debug code more effectively.

3. Relational Database Management System (RDBMS): A database management system such as MySQL, Oracle, or SQL Server is needed to store, manage and retrieve exam seating data. Developers should have a good understanding of database design and management principles.

4. Swing Framework For User Interface design: The system will need a graphical user interface (GUI) for both administrators and students. Developers should have experience in designing user-friendly interfaces that are intuitive to use.

5. Requirement Analysis: A comprehensive analysis of the requirements must be done before the development of the system. This analysis should identify the features needed, the use cases, and the system constraints.

Having these prerequisites in place will help ensure a smooth development process and a successful Exam Seating Management System in Java.

Source Code


package com.company;
public class Main {
public static void main(String[] args) {
new Seat();



package com.company;
import javax.swing.*;
import javax.swing.table.DefaultTableModel;
import java.awt.event.ActionEvent;
import java.awt.event.ActionListener;
import java.sql.*;
import java.util.ArrayList;
import java.util.Random;
import java.util.Vector;
public class Seat {
JFrame seatFrame = new JFrame();
private JPanel frame;
private JTable table1;
private JTextField name;
private JTextField rollno;
private JButton GETSEATButton;
private JComboBox classDetail;
ArrayList<String> seat = new ArrayList<>();
public Seat(){
GETSEATButton.addActionListener(new ActionListener() {
public void actionPerformed(ActionEvent e) {
if( name.getText().equals("")|| rollno.getText().equals("")){
JOptionPane.showMessageDialog(null,"Please fill all record to get seat.");
try {
Random rn = new Random();
String seatNo="";
JOptionPane.showMessageDialog(null,"THERE ARE NO SEATS AVAILABLE");
seatNo = seat.get(rn.nextInt(seat.size()));
String sql = "insert into seat"+"(NAME,ROLL_NO,CLASS,SEAT)"+"values (?,?,?,?)";
Connection connection = DriverManager.getConnection("jdbc:mysql://localhost:3306/intern","root","root");
PreparedStatement statement = connection.prepareStatement(sql);
JOptionPane.showMessageDialog(null,"RECORD ADDED SUCCESSFULLY");
for(String i:seat){
}catch (Exception ex){
public void declareSeats(){
for(int i=1;i<=3;i++){
for(int j=1;j<=10;j++){
String s = "R"+i+"S"+j;
try {
String a= "Select SEAT from seat";
Connection connection = DriverManager.getConnection("jdbc:mysql://localhost:3306/intern","root","root");
Statement statement = connection.createStatement();
ResultSet rs = statement.executeQuery(a);
while (rs.next()){
}catch (Exception e){
public void tableData() {
String a= "Select* from seat";
Connection connection = DriverManager.getConnection("jdbc:mysql://localhost:3306/intern","root","root");
Statement statement = connection.createStatement();
ResultSet rs = statement.executeQuery(a);
}catch (Exception ex1){
public static DefaultTableModel buildTableModel(ResultSet rs)
throws SQLException {
ResultSetMetaData metaData = rs.getMetaData();
// names of columns
Vector<String> columnNames = new Vector<String>();
int columnCount = metaData.getColumnCount();
for (int column = 1; column <= columnCount; column++) {
// data of the table
Vector<Vector<Object>> data = new Vector<Vector<Object>>();
while (rs.next()) {
Vector<Object> vector = new Vector<Object>();
for (int columnIndex = 1; columnIndex <= columnCount; columnIndex++) {
return new DefaultTableModel(data, columnNames);

Explanation of the Code

Let us look at the GUI first:

1. Our seating arrangement user interface consists of 2 textfields, a combo Box, & a Jtable

2. We have placed a button “Get Seat”.

Moving to generating random seat & storing it in database, we have applied the following logic:

1. Firslty, we have built a connection with database using Connection object.

2. Inject the query that stores table data in ResultSet().

3. Then, send data to Jtable.

4. Next, we have created a  method declareSeat assumes that there are 10 seats & a total of 3 rooms.

5. This method stores all the seats in a format (R1S1, i.e., Room 1 Seat 1) in the array list.

6. Then we have used a random method of Math class. We randomly pick an item from list and allot it to student.

7. After allotment, that generated item gets removed from the list.


Main Interface

Exam Seating Management System In Java

Points To Remember

We have successfully developed an Exam Seating Management System In Java that helps to generate random seat numbers & allot them to Students. According to the user’s input, we are retrieving information from the SQL database & updating it. This is a very efficient way to store data & get a random seat. This Java project can be used anywhere, either in an examination hall or even while booking tickets to shows, etc.


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